How to invite colleagues and clients | Business English

In many business situations one needs to invite colleagues or clients on multiple occasions. Way of invitation is an important aspect of the communication as it may influence decision of the invitee. We will look into few relevant phrases over here.

What are you doing tomorrow?Nothing special. Why?
To Seniors/Clients

Can I invite you_______?

Would you join us _________?

Would you like to join us____?

Does it suit your schedule to join us _____?

Do you think, you can make it?


I will be delighted!

Off course! I will.

Call me up__________.

Yes! It suits me perfectly.

To Colleagues

How about going to______?

Would you care to_______?

Could you join us______?

I am sure you can take some time off for us to___.


I don’t mind.

Let’s do it.

It’s all right with me.

Sure. Why not?


To juniors

Come over to conference room ________.

Are you busy? Can you join us____?



No? With pleasure


Prakash:We are planning to throw a small party on Saturday evening. It is for our friends who are shifting to Australia next month. Do you think you and your wife can make it?
Dileep:We would like to come but I am afraid my wife has an appointment with the dentist that day.
Prakash:Any time between 6 and 8 is alright. I think evening parties work out for working people well. You need not show up on time.
Dileep:I quite agree. Still, I don’t think we will be able to make it between 6 and 8.
Prakash:But, I will not take ‘no’ for an answer
Dileep:Good. I think I’ll talk to her. Do we dress?
Prakash:No, just wear the way you like. Also, tell your wife, we shall serve her special snacks so that she won’t have trouble with her teeth.
Dileep:I am sure, she won’t be able to say no to that. I think we will be a bit late then…
Prakash:Come any time you like…
Dileep:Thanks you.
Prakash:Until next week… goodbye
Dileep:Goodbye and take care…

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Methods to improve Business English

Most of people in India have developed a notion that only few people are destined to have good Communications Skills. They feel English Proficiency is even rare. Many technical people ignore both by assigning higher priority to the projects only to find out few years later that, it is equally important to communicate your ideas, achievements and objections with equal skill. We are here to help you with few compelling ideas that we have developed over last 25 years’ experience in training.


You may ask why listening? We believe, what you hear is what you think and what you think is what you speak.

How did you learn your mother tongue? Did your mother gift a Grammar book on your first birthday? An infant listens and in his attempt to copy parents, it learns to speak eventually. Look at a toddler and his amazing capability of learning a language. Why can’t you? Our advice is, listen quality English as much as possible. Tune into English News. Listen to the English Commentary. Watch English movies (maybe with subtitles). We are sure if you surround yourself with English, there is no reason you won’t learn it.

One – way communication

As the name of the technique suggests, once you become familiar with English through listening, start speaking in front of a mirror as if you are speaking to audience. Speaking aloud in front of mirror will give you confidence. It will also help you find your rhythm. Set a target of expressing your thoughts, ideas, concerns, opinions within 15 – 20 sentences. This is typically useful in daily meetings where you find yourself tongue-tied.

Two-way communication

Once you gain confidence to express your thoughts and ideas, find a communication-buddy in office or home. Your buddy must be better communicator than you are. If you can’t find one, go to internet and join few groups on social network. As you start speaking with the buddy on different topics, many questions will start creeping into your mind. Be patient, use internet resources to work on difficulties.

Within few weeks, you will gain confidence to speak to people. They may ask you questions on the opinion you expressed or after listening to someone you may have some questions to ask. Work with determination to overcome this phase. If you can survive through this phase, rewards are enormous.


Once you have achieved satisfactory proficiency in Communication, at least with your colleagues, you can concentrate on grammar. This will help you rectify your mistakes faster. Remember you learnt grammar of your mother tongue in fifth grade when you could already construct a sentence without any difficulty. At this juncture, you most probably be in same place, as far as English Proficiency is concerned.

Telephone conversation

Once you are comfortable with one-on-one conversations, it is time to take up new challenges. How many times have you felt that, your call would have been better? Why this happens? Reason is simple, 65% of human communication is through Body Language. Try to learn systematically how to make a successful call for reporting progress or reviewing meetings. You can use role-play with colleagues or the buddy to improve your telephone conversations.

Accent Reduction

Once you master the art of communication with people, it’s time to work on accent. It happens many times, especially while dealing with foreign delegates, that some may find your accent difficult to comprehend. Don’t worry. Initially try to imitate your favorite actor from the movies. Notice the change in pronunciations. Work with the phonetic dictionary. Within few days, your conversations with overseas client will definitely improve as you can understand his accent better and vice a versa.

We hope these inputs will help you improve your communication skills. If you are thinking it is not possible to find buddy or have practical problems like lack of focus or time, you can join our courses on Business English in Pune. We have designed our courses over last 25 years specifically for professionals. Apart from above skills, we also work on following components:

Presentation Skills

You will learn secrets of Presentations here. How many times have you or somebody else slept in the presentation? We not only teach you about the delivery of the presentation but about how to create an effective presentation? You will learn strategies to talk in front of a CEO, your manager or even your juniors.

Handling Meetings

Do you have bright ideas? Can you express them in meetings? We teach you here how to take a stand in a meeting? How to take objections? How to appreciate others? Also you will learn about dinning etiquettes in Corporate.

Right now we have intensive class-room program of 45 hours. If interested please let us know here.

Vocabulary: Discrete VS Discreet

Discreet implies the showing of reserve and prudence in one’s behavior or speech.

Discrete means something quite different: “distinct, separate and unrelated.”


It originates from Latin word – Discretus (Separated)

Discrete mainly means the expression of something being very Different/Unique and separated.

Used as Verb

To express the meaning of difference

“For making the lesson more easy, they discrete them into various segments”

Used as Adjective

To express the uniqueness of the object

“His ideas were always discrete, regardless of any situation”


It originates from Middle English Discret

Discreet is the word used to express the extreme inclination or support of anything or anybody towards anyone or anything.

Used as Adjective

It is used to indicate if judicious in one’s conduct or speech

“The French language was to be enriched by a development of its internal resources and by discreet borrowing from the Latin and Greek.”


When you differentiate between two things then you use discrete to state the differentiation of both the things

But, when you are reserved or judicious for some person or something, you shall be using discreet to express your reserved attitude towards the person or the things.

RETROSPECT your past, INTROSPECT yourself & SPECULATE a better future

Our state of mind reflects our moods or attitude in life. Sometimes we feel happy and sometimes sad; recalling what we did and what could have happened? In order to annotate these situations, knowing appropriate words is very important. This post shall help you to materialize these words in the following paragraphs.


While looking back and contemplating the past — we sometimes find ourselves wishing that we had done some things differently. Though this word most commonly appears as a noun in the phrase “in retrospect,” it can also be used as a verb.

It’s Origin

The prefix retro- means “back,” and spec is a component of the words inspect, spectator, spectacles, and perspective, among others, all of which have to do with looking or seeing. So it makes sense that retrospect means to look back in time, or to remember

For Example: “To meditate is to retrospect ones deeds”


“to look inside,” and describes the act of thinking about your own actions or inner thoughts. When you examine what you do, say, think or feel and how it affects your life and the lives of others, that’s introspection.

It’s Origin

Intro means “within,” while spec is from the Latin for “look.” So you can tell that the word means the act of “looking within.”

It’s like searching inside in order to understand yourself — what some people mock as “navel gazing.”

For example: Nineteenth-century philosopher William Godwin once said, “The philosophy of the wisest man that ever existed is mainly derived from the act of introspection.”


When you speculate, you use what you know to make a prediction about an outcome,

It’s Origin

It is having a Latin origin, speculatus, meaning “to spy out, examine

For Example: After completing his graduation from a foreign university, Mohit Speculated a high paid and prestigious job.

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Are effects of your poor English affecting your career?

Yes! If this is the answer, we are here to help you out.

We have observed that there are few grammatical mistakes that usually occur unconsciously during speaking or writing English.  The words “affect” and “effect” are frequently misused and confused. They have no senses in common.  Both words can be used either as nouns or verbs. But “affect” is almost always a verb, whereas “effect” is more commonly used as a noun than it is as a verb.

Now we will simplify the use of affect and effect as both noun and verb as given in the below tabular format.




 Although it is not used in daily conversations, it is sometimes used as a Psychological term.

When ‘affect’ is used as verb, it implies that the word is used to have an influence on; to impress or to move; to produce a change in something or someone

For Example:

His study was intended to show how alcohol affects the reaction time of medicine.


Effect is used as noun in a sentence when it shows any result or outcome from some specific activity.

For Example:

They discussed the effects of mediation on Corporate.

When Effect is used as a verb in a sentence it usually implies To produce a result. To cause something to occur; to bring about an outcome.

For Example:

Cutbacks were introduce to effect basic economics of the firm.


So be ready to make almost all verbs “affect.”

 And be ready to make virtually all nouns “effect.”