Format for emailing your resume

Send Your Email Resume

If you are asked to send an attachment, send your resume as a PDF or a Word document depending on instructions. Sometimes employers do not accept attachments. In these cases, paste your resume into your email message as plain text. Use a simple font and remove the fancy formatting. You have no idea about employer’s email reading software

Write suitable Subject Line
Make sure to list the position you are applying for in the Subject Line of your email address, so the employer is clear as to what job you are applying for.

Check Your Email
Make sure you spell check and check your grammar and capitalization. They are just as important in email messages as in paper correspondence.

Include a signature with your contact information, so it’s easy for the hiring manager to get in touch with you.

Send a Test Email
Attach your resume, and then email yourself first to test that the formatting works. Open the attachment to ensure, you attached the right file in the right format and it opens correctly. If everything looks good, send to the employer.

Resume styles that will WIN you an interview

The real question is which style of resume will generate the most interviews? Following are the options you have…

Reverse Chronological Resume:

A reverse chronological resume is listing of your work history, with the most recent position listed first. Your jobs are listed in reverse chronological order with your current or most recent job, first. Employers typically prefer this type of resume because it’s easy to see what jobs you have held and when you have worked at them. It always pays off to understand recruiter’s requirements and stick to norm.

Functional Resume:

A functional resume lists your skills and experience, rather than your chronological work history. It is used most often by people who are changing careers or who have gaps in their employment history.

Recruiters often bin functional resumes, as they need to know exactly what the candidate has done and where, to really be sure of candidate’s suitability to the job. There are also many employers who think that, by using functional resume an applicant wants to bury some of his details.

But there are exceptions. In cases where management is looking to hire for senior positions, they would be interested in functional resume. It can also be useful for those having practical work experience or those who are looking to move out of their domain.

Combination Resume:

A combination resume is best of both mentioned above. It lists your skills and experience first and then your employment history. This type of resume is used to highlight the skills you have that are relevant to the job you are applying for, and also provide the chronological work history that employers prefer.

Mini Resume:

With start-ups coming in and ever growing job speed dating mini resumes are becoming a new genre. A mini resume contains a brief summary of your career highlights qualifications. It is used for networking purposes or shared upon request from a prospective employer who wants an overview of your accomplishments.

Non-traditional Resume:

A web-based version of your resume may include photos, graphics, images, graphs and other visuals. This style is non-conformist and can be very useful for artists, architects, designers and scientists. Now a days it is not unusual to find this style adopted by many.

Do not believe in resume format; CUSTOMIZE IT.

Most of the resumes I see seem to be of same person. I can not distinguish between two resumes. So, resume format you downloaded is not good enough, you need to customize it. Although it’s cumbersome to customize your resume, it’s worth the effort, particularly when applying for jobs that are a perfect match for your qualifications and experience.

Target Your Resume

The easiest way to target your resume (without rewriting the whole resume) is to include a Summary of Qualifications, a Profile or Career Highlights section at the top of your resume.

Compare the job description with your resume. Take the experience, credentials, and education that best match the job and responsibilities description and include them in the Summary of Qualifications section at the top of your resume. Then list your relevant assignments in reverse chronological order, just like you would on a traditional resume.

Use of keywords to Customize Resume

One more option for customizing your resume is to inject keywords in to your resume so your skills and experience is as close a match as possible to the job description or job requirements.

Cut and Trim a Resume
In case you’re struggling to cut down your “big” resume, start by creating an inventory of your accomplishments and work activities, listing your responsibilities and your achievements in great detail. Your inventory document might span as many as three or four pages. Include a diverse spectrum of skills that have led to successes in each role.

Shortlist each job that you are considering to showcase based on statements that correspond most closely to the requirements for that particular position.

Add Information Online

In this age of digital profiles hiring managers are interested in your detailed history of employment, what your colleagues and bosses have to say about you. And of course, it’s always a good idea to share information with hiring managers who want a bigger picture of your background and qualifications. You must develop a full LinkedIn profile or personal website that will provide additional details about your background including work samples and recommendations.

Prioritize Your Resume Content

The recruiter’s task is to identify the best matches between the vacancy and the candidates. They are not looking to find you the job that is best suited to you. They are looking to find a candidate that is best suited to their vacancy. So you need to prioritize your resume from recruiter’s perspective.

Prioritization of the content of your resume is very important, as your, most important and relevant, experience is listed first, with key accomplishments listed at the top of each position. As you compile the information for your resume, prioritize your accomplishments by importance, achievements, and relevance to the job you’re applying for.

Decide Relevance

How do you decide what’s relevant? You need to assess yourself will the information on your resume help convince the employer that you are a worthwhile candidate to interview for the position they are trying to fill?

Prioritize the Details

Next, prioritize the information you provide in each description. Present what is of greatest interest to your potential employer first. For instance, consider a candidate seeking a job in pre-sales specialist. The resume might reflect experience at a start-up reseller in which 80% of the candidate’s time was spent on the sales, and 20% was spent on technical applications. Priority, in this case has to be determined by relevance to the employer, and hence technical applications should be listed before sales.

While determining your achievements quantify as much information as you can – numbers, dollar signs, and percentages can all help to make your case for getting selected to interview.

How to write contact information in Resume

It is vital that reader can spot, at a glance, not only your name but also precisely how to contact you. Your resume should be headed with your name – boldly and clearly before any other details. Do not write ‘RESUME’ or ‘CV’. Type just your name. Including your all contact information is very important as he will be able to contact you once your resume is shortlisted. Leave a space or put a horizontal line between the end of your contact section and the next section of your resume. Putting your LinkedIn or personal website URL can help you condense your resume to one page and still giving reader a chance to look into details if in case he is interested.

Many people ask common questions like

  1. What if my name is difficult to pronounce?
  2. Do you have to state ‘official’ or name on the passport?
  3. What if my gender is not obvious from name?

Answers to these questions are really simple. Within limits of common sense – call yourself what you like to be called. There are no legal restrictions provided you are not attempting a fraud. If you use abbreviated name first name on regular basis, there is no reason why you should not put on resume. Also, if your gender is not obvious then include title {Mr, Mrs etc} on your resume before your first name.

 You contact information must have following:

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email Address
LinkedIn or Personal Website URL (if you have one)

Choose the best Resume Font

There are a few reasons why it’s important to keep your resume simple. First of all, many of them are read by the applicant tracking systems I mentioned, not by people. Those systems work best reading text rather than fancy formatting. It is critical not to go over the top with fancy layouts, typefaces etc. They can detract and confuse.

It’s also important for the hiring manager to be able to easily read your resume. Using a 10 or 12 point font will ensure that your resume is read. Basic fonts like Arial, Verdana, Calibri, and Times New Roman work well.  A clear conservative impression is always preferable, except in specific cases such as architecture and graphic design, where you are entitled to showcase your creative side.

Bold Font:  Its certainly good idea to use bold fonts but use it sparingly – to highlight headings and separate sections. It can also be used to draw a reader’s attention to certain keywords he is digging for. But avoid it for highlighting less important information for example employer’s name.

Italic: If you want to highlight a particular sections of resume use Italic. You can use quotes with this formatting and in case you are using, do not forget to use right attributions, such as author’s name and publication.

SIZE: Try to keep it to 11 to 12 points in general. You may use very limited 10 point and of course use 13 point for main headings including your name at the top. But majority of the text should be maintained 11 or 12 points. Also keep your headings consistent in size and the body copy consistent.